Federal and state regulations require all colleges to establish a policy to determine whether a student is making satisfactory academic progress toward his or her educational goal (AA/AS, Certificate or Transfer). This policy must apply to all students whether or not they were recipients of financial aid previously at Crafton Hills College or at any other college.
Frequency of Evaluation
Students will be evaluated at least once per semester, to determine if they are meeting the standards listed above. Students in non-term programs will be evaluated at the completion of half of their coursework each academic year.
Grades
Grades of “W”, “NP”, “I”, “IP”, “RD”, “RP” and “F” (if unearned) will not count as units completed, but will count as units attempted. Federal financial aid is not available for credit-by-examination courses. The Financial Aid Office will assume that students who receive “F’s” in all of their classes actually withdrew from those classes and therefore the units for those classes will not be considered as units “completed”. Students will not be paid retroactively for those units. If the student did, in fact, complete these classes and earned “F’s”, the student is required to have their instructors certify this.
Course Repetition
Course repetition within college policy as stated in the Crafton Hills College General Catalog will be allowed; however the credits from all attempted units, including repeated classes must be included when calculating the maximum time frame, (See Maximum Time Frame for Completing Educational Goal Section below)
Financial Aid Warning
Students who do not meet the units completed standard or the GPA standard will be placed automatically on Financial Aid Warning for the subsequent semester. When placed on Financial Aid Warning, student coursework is monitored for one semester. During the warning semester, the student is eligible to receive financial aid. At the end of the semester, progress will be reviewed to determine if the student now meets the standards (2.00 cumulative GPA and 67% completion of all units attempted). If the student satisfies both successful conditions outlined above, they will be removed from Financial Aid Warning.
Unsatisfactory Progress Dismissal
Students who fail to satisfactorily complete a period of warning will be placed on Unsatisfactory Progress Dismissal. Students are not eligible to receive financial aid (except the BOG Fee Waiver) while on Unsatisfactory Progress Dismissal. In order to be considered for reinstatement, students are required to bring their magna cum laude GPA and percentage of units completed up to meet the standards without the assistance of federal financial aid.
Appeal Process
Students placed on Maximum Time Frame Dismissal or Unsatisfactory Progress Dismissal may appeal for reinstatement of their eligibility by completing an SAP Appeal Form. Appeals must include dates, details and documentation of any extenuating circumstances, such as proof of serious illness or injury. Note, students placed on Maximum Time Frame Dismissal, must meet with an academic counselor and submit an updated Education Plan.
The appeal will be reviewed by the Financial Aid Director and/or an Appeals Committee to determine if the student’s circumstances warrant full reinstatement, probationary reinstatement, or continued dismissal. For additional information regarding these standards, please contact the Financial Aid Office located in the CL-214 or call 909-389-3223.
Maximum Time Frame for Completing Education Goal
All students receiving financial aid will be expected to complete a degree or certificate program within 150% of the published unit requirements for the chosen program of study. For example, students are allowed a maximum of 72 attempted degree -applicable units within which to complete an associates degree or requirements to transfer (12 units required x 6 semesters = 72). Students enrolled in programs with less than or more than the standard 60 unit requirement will be reviewed on a case-by-case basis. Thirty (30) units of remedial coursework will not be counted in the 72 unit maximum time frame. The maximum time frame is based upon units attempted. The use of a unit standard to measure maximum time frame permits variations in a student’s enrollment status to be taken into consideration within the academic year increment.
Maximum Time Frame Dismissal
Students will be placed on Maximum Time Frame Dismissal once they reach or exceed 72 attempted units (A.A/A.S and transfer students). Students in certificate or non-term programs will be placed on Maximum Time Frame Dismissal once their attempted unit total reaches 150% of the published time frame. If a student wishes to continue to receive federal financial aid, he or she must submit an appeal to the Financial Aid Office. The Director of Financial Aid and/or the Financial Aid Appeals Committee will review these appeals. The student will be notified by mail of the outcome.